Top 5 Backpacks for Planners on the Move

Event Planner Backpack Recs 

So you’ve planned a multi-day trade show with open floor plan keynote sessions, several celebrity guests, full F&B, and a perfectly timed event agenda. And now that it’s show day, what are you bringing? Are you traveling light because “you're built that way”, or are you stuffing your bag with whatever will fit?

Here at Clarity, we’ve been partnering with event planners for decades to produce live events, conferences, and trade shows, and we thought it was about time to share our recs for backpacks that’ll get the job done and maybe get you a few compliments. These AREN’T affiliate links! These are just recs straight from the team. 

1. BÉIS Expandable Backpack - Chic Design Built for Planners Who Pack More

Product image by BÉIS via BÉIS Corporate.

A daily driver because of its perfect blend of a clean silhouette, practical flexibility, and expandable storage; making it perfect for planners who shift from office days to on-site days. Find it here.

Benefits:

• Expands from 13.5 L to 17 L for flexible storage
• Padded laptop sleeve fits 13″–15″ devices
• Hidden pockets and smart organization without added bulk

Utility: 3.5/5
Comfort: 4.5/5

2. CALPAK Kaya Laptop Backpack - Polished, Structured, and Perfect for Dressy Days

Product image by Calpak via Calpak Corporate.

“Look the part” with this compact, structured backpack that looks elevated and professional, ideal for days filled with meetings, walkthroughs, and client interactions. Find it here.

Benefits:

• 11.8 L silhouette that is the most “professional” looking backpack on this list
• Fits a 15″ laptop while keeping everything minimal and tidy
• Faux-leather construction adds polish without sacrificing practicality

Utility: 2/5
Comfort: 3/5

3. Dagne Dover Dakota - The Minimalist Power-Pack for Multi-Tasking Planners

Product image by Dagne Dover via Dagne Dover Corporate.

A versatile, sporty-chic backpack available in multiple sizes, built for planners who juggle meetings, commutes, and event-day “just in case” items. Find it here.

Benefits:

• Size options (16 L or 20 L) keep bulk manageable while maximizing space
• Neoprene material and structured pockets keep everything organized
• Comes with thoughtful extras like a matching shoe bag

Utility: 4/5
Comfort: 5/5

4. Herschel Kaslo Daypack Tech - Clean, Smart Organization for Everyday Event Hustle

Product image by Herschel via Herschel Corporate.

A no-nonsense, organized backpack designed for planners who want a sleeker and more simple look. Find it here.

Benefits:

• Multiple size options (20 L, 30 L, 32 L) for different workload needs
• Tech-forward pockets, dual water bottle holders, and a hidden stash pocket
• Travel-friendly with a luggage sleeve and supportive straps

Utility: 4.5/5
Comfort: 5/5

5. BANGE Digital Nomad Backpack - The Ultimate Tech-Ready and Travel-Heavy Bag

Product image by BANGE via BANGE Corporate.

A productive maxing, feature-packed backpack built for planners who practically live on planes, in hotels, and on show floors. Find it here. 

Benefits:

• Massive 45 L capacity for multi-day event loads
• Wet/dry separation, hidden tech pockets, and USB charging port
• Water-resistant build with luggage strap for smooth travel days

Utility: 6/5
Comfort: 5/5

Work With Clarity Experiences

There you have it. Let us know your daily driver or if this list helped you narrow down your next purchase.  At Clarity, we’re here to make your life as an event planner easier, from big production needs to the small comforts that keep you going. We partner closely with your team so you feel supported, confident, and never alone on event day. If you want a partner who truly has your back (pack), give us a call.